--- title: "Right On Schedule: Unifying Tools To Manage Busywork" description: Comparing Motion's AI scheduling assistant against Reclaim — which actually rebuilds your week. Plus AI employees and what to ignore. image: https://www.johnsteeleconsulting.com/hubfs/JSC%20Linkedin%20OpenGraph%20Image%202.png --- [Skip to content](https://www.johnsteeleconsulting.com/blog/newsletter/issue-4-motion-ai-employees-integration#main-content) [![JSC (1200 x 240 px)](https://www.johnsteeleconsulting.com/hs-fs/hubfs/JSC%20(1200%20x%20240%20px).png?width=172&height=34&name=JSC%20(1200%20x%20240%20px).png)](https://www.johnsteeleconsulting.com) - Services - [HubSpot Consulting](https://www.johnsteeleconsulting.com/hubspot-consulting) - [Automation & Analytics](https://www.johnsteeleconsulting.com/automation-analytics) - [Content Operations](https://www.johnsteeleconsulting.com/content-operations) - [Web & Content Development](https://www.johnsteeleconsulting.com/web-content-development) - [Case Studies](https://www.johnsteeleconsulting.com/case-studies) - [WSI](https://www.johnsteeleconsulting.com/case-studies/wsi) - [Wiseman, Schwartz, Cioschi & Trama](https://www.johnsteeleconsulting.com/case-studies/wiseman-schwartz-cioschi-trama) - [Globe Runner](https://www.johnsteeleconsulting.com/case-studies/globe-runner) - [Documint](https://www.johnsteeleconsulting.com/case-studies/documint) - [FutureThink](https://www.johnsteeleconsulting.com/case-studies/futurethink) - [JSC Labs](https://www.johnsteeleconsulting.com/jsc-labs) - Resources - [Blog](https://www.johnsteeleconsulting.com/blog) - [Case Studies](https://www.johnsteeleconsulting.com/case-studies) - [Funnel Vision Newsletter](https://www.johnsteeleconsulting.com/newsletter) - [Funnel Vision Podcast](https://www.johnsteeleconsulting.com/funnel-vision-podcast) Open main navigation Close main navigation - Services - [HubSpot Consulting](https://www.johnsteeleconsulting.com/hubspot-consulting) - [Automation & Analytics](https://www.johnsteeleconsulting.com/automation-analytics) - [Content Operations](https://www.johnsteeleconsulting.com/content-operations) - [Web & Content Development](https://www.johnsteeleconsulting.com/web-content-development) - [Case Studies](https://www.johnsteeleconsulting.com/case-studies) - [WSI](https://www.johnsteeleconsulting.com/case-studies/wsi) - [Wiseman, Schwartz, Cioschi & Trama](https://www.johnsteeleconsulting.com/case-studies/wiseman-schwartz-cioschi-trama) - [Globe Runner](https://www.johnsteeleconsulting.com/case-studies/globe-runner) - [Documint](https://www.johnsteeleconsulting.com/case-studies/documint) - [FutureThink](https://www.johnsteeleconsulting.com/case-studies/futurethink) - [JSC Labs](https://www.johnsteeleconsulting.com/jsc-labs) - Resources - [Blog](https://www.johnsteeleconsulting.com/blog) - [Case Studies](https://www.johnsteeleconsulting.com/case-studies) - [Funnel Vision Newsletter](https://www.johnsteeleconsulting.com/newsletter) - [Funnel Vision Podcast](https://www.johnsteeleconsulting.com/funnel-vision-podcast) - [CONTACT US](https://www.johnsteeleconsulting.com/contact) [CONTACT US](https://www.johnsteeleconsulting.com/contact) [All posts](https://www.johnsteeleconsulting.com/blog/all) September 17, 2025 Automation & Analytics # Right On Schedule Unifying Tools To Manage Busywork ![Right On Schedule](https://www.johnsteeleconsulting.com/hs-fs/hubfs/Blog%20Icons/JSC%20Email%20Newsletter%20-%202026-05-20T212725.595.png?width=200&name=JSC%20Email%20Newsletter%20-%202026-05-20T212725.595.png "Right On Schedule") ![Picture of John Steele](https://www.johnsteeleconsulting.com/hs-fs/hubfs/1651756967091.jpeg?width=56&height=56&name=1651756967091.jpeg) By  John Steele · 2 minute read This is the story of a perfectly-timed pivot leading to explosive growth. We’re talking **10,000 new customers and $10m in ARR in just four months!** The company is Motion, a personal scheduling app that, in May, debuted a new direction--the “Microsoft Office of AI agents.” With 4 new B2B AI tools--an Executive Assistant, a Sales Rep, a Customer Support rep and a Marketing assistant, Motion recognized a gaping hole for Startups/SMBs in the AI era--a unified platform for managing busywork. They’ve inked a **$38 million Series C round** for their trouble.   ![email divider](https://www.johnsteeleconsulting.com/hs-fs/hubfs/email%20divider-1.png?upscale=true&upscale=true&width=796&height=44&name=email%20divider-1.png) ![w2w header](https://www.johnsteeleconsulting.com/hs-fs/hubfs/workflow%20to%20watch%201-1.png?width=327&height=102&name=workflow%20to%20watch%201-1.png)   Most AI workflows are designed to reduce grunt work. The difference here is the silo-breaking nature of a unified platform, keeping teams focused on value.   ![workflow to watch](https://www.johnsteeleconsulting.com/hs-fs/hubfs/JSC%20Email%20Newsletter%20(23).png?width=593&height=57&name=JSC%20Email%20Newsletter%20(23).png)     ![iotw head 1](https://www.johnsteeleconsulting.com/hs-fs/hubfs/iotw%20head%201.png?upscale=true&upscale=true&width=467&height=70&name=iotw%20head%201.png) The largest time-suck inside most small businesses is, ironically, productivity tools. [SMBs deploy an average of 58 different apps](https://www.okta.com/blog/industry-insights/smbs-at-work-2024-what-apps-make-the-smb-stack/?utm_campaign=17675184-Funnel%20Vision&utm_source=hs_email&utm_medium=email&_hsenc=p2ANqtz-9wCDlwqId-685NSyPwYCznNuj66w5kdRagDHMhs-l65Tl4qdyveUBl9IwRl9QX0-5cw3hP), with many operating in complete isolation, requiring manual upkeep. While productivity apps have decent satisfaction scores, reviews reveal pain points at scale. ---   ![iotw head 2](https://www.johnsteeleconsulting.com/hs-fs/hubfs/iotw%20head%202.png?upscale=true&upscale=true&width=406&height=70&name=iotw%20head%202.png) › Native integrations are email, calendar and communication tools. But with a robust API and native Zapier integration, you can train your agents on most repeatable tasks, and Motion is designed to learn as it goes.  › The Motion calendar app's core competency is scheduling and internal communication, but the company now lists AI agents for Sales, Customer Support, Marketing, Recruiting, Project Management and Research, all with built-in abilities. You can also create your own.  › AI agents read Gmail to know a deal closed, update Salesforce deal flow, coordinate a stakeholder meeting in Google Calendar, then create a project/task list and assign to available employees in Asana.   --- ![iotw head 3-1](https://www.johnsteeleconsulting.com/hs-fs/hubfs/iotw%20head%203-1.png?upscale=true&upscale=true&width=407&height=70&name=iotw%20head%203-1.png) › Integrate your tools. Use Zapier or the API to connect non-native tools. › For each AI employee, adjust settings and customize their existing skills. › Create custom skills--similar to Zapier or Hubspot workflows--that you want them to perform regularly. ---   ![iotw head 5](https://www.johnsteeleconsulting.com/hs-fs/hubfs/iotw%20head%205.png?upscale=true&upscale=true&width=325&height=70&name=iotw%20head%205.png) Motion’s concept of AI agents at the center of all your tools provides structure to Agentic AI. Employees aren’t getting answers, they’re delegating. The focus on repetitive busy work and balancing AI with standard Automation keeps ambitions within reason (for now). Want to build something like this for your business? [➡️ We can help ➡️](https://calendly.com/johnsteeleconsulting/30min?utm_campaign=17675184-Funnel%20Vision&utm_source=hs_email&utm_medium=email&_hsenc=p2ANqtz-_TUiYcXuThk7oo3A8P0dTF_6yRa3axrKjMgkO05Vs1I1rFRy8RK_7VR5T4S7nrvl9hdc41) ![email divider](https://www.johnsteeleconsulting.com/hs-fs/hubfs/email%20divider-1.png?upscale=true&upscale=true&width=1200&name=email%20divider-1.png) ![itn 7](https://www.johnsteeleconsulting.com/hs-fs/hubfs/itn%207.png?upscale=true&upscale=true&width=776&name=itn%207.png) [![JSC Email Newsletter (28)](https://www.johnsteeleconsulting.com/hs-fs/hubfs/JSC%20Email%20Newsletter%20(28).png?width=195&height=248&name=JSC%20Email%20Newsletter%20(28).png)](https://www.pwc.com/us/en/tech-effect/ai-analytics/agentic-ai-in-it.html?utm_campaign=17675184-Funnel%20Vision&utm_source=hs_email&utm_medium=email&_hsenc=p2ANqtz-9wCDlwqId-685NSyPwYCznNuj66w5kdRagDHMhs-l65Tl4qdyveUBl9IwRl9QX0-5cw3hP) [![in the news 1\_9-11-25](https://www.johnsteeleconsulting.com/hs-fs/hubfs/in%20the%20news%201_9-11-25.png?width=260&height=55&name=in%20the%20news%201_9-11-25.png)](https://www.pwc.com/us/en/tech-effect/ai-analytics/agentic-ai-in-it.html?utm_campaign=17675184-Funnel%20Vision&utm_source=hs_email&utm_medium=email&_hsenc=p2ANqtz-9wCDlwqId-685NSyPwYCznNuj66w5kdRagDHMhs-l65Tl4qdyveUBl9IwRl9QX0-5cw3hP) According to a new report from PricewaterhouseCoopers (PwC), over 50% of sales/marketing, customer service and IT pros have added or are planning to add AI agents to speed productivity and manage busywork. [Learn more...](https://www.pwc.com/us/en/tech-effect/ai-analytics/agentic-ai-in-it.html?utm_campaign=17675184-Funnel%20Vision&utm_source=hs_email&utm_medium=email&_hsenc=p2ANqtz-9wCDlwqId-685NSyPwYCznNuj66w5kdRagDHMhs-l65Tl4qdyveUBl9IwRl9QX0-5cw3hP)   [![JSC Email Newsletter (31)](https://www.johnsteeleconsulting.com/hs-fs/hubfs/JSC%20Email%20Newsletter%20(31).png?width=196&height=252&name=JSC%20Email%20Newsletter%20(31).png)](https://www.reuters.com/business/healthcare-pharmaceuticals/eliseai-raises-250-million-a16z-led-round-expand-healthcare-2025-08-20/?utm_campaign=17675184-Funnel%20Vision&utm_source=hs_email&utm_medium=email&_hsenc=p2ANqtz-9wCDlwqId-685NSyPwYCznNuj66w5kdRagDHMhs-l65Tl4qdyveUBl9IwRl9QX0-5cw3hP)  [![in the news 2\_9-11-25](https://www.johnsteeleconsulting.com/hs-fs/hubfs/in%20the%20news%202_9-11-25.png?width=260&height=55&name=in%20the%20news%202_9-11-25.png)](https://www.reuters.com/business/healthcare-pharmaceuticals/eliseai-raises-250-million-a16z-led-round-expand-healthcare-2025-08-20/?utm_campaign=17675184-Funnel%20Vision&utm_source=hs_email&utm_medium=email&_hsenc=p2ANqtz-9wCDlwqId-685NSyPwYCznNuj66w5kdRagDHMhs-l65Tl4qdyveUBl9IwRl9QX0-5cw3hP) Following a $250 million Series E in May, conversational AI company, which automates communications and workflows for residential properties, says they will now focus on product expansion and hiring. [Learn more...](https://www.reuters.com/business/healthcare-pharmaceuticals/eliseai-raises-250-million-a16z-led-round-expand-healthcare-2025-08-20/?utm_campaign=17675184-Funnel%20Vision&utm_source=hs_email&utm_medium=email&_hsenc=p2ANqtz-9wCDlwqId-685NSyPwYCznNuj66w5kdRagDHMhs-l65Tl4qdyveUBl9IwRl9QX0-5cw3hP)   [![JSC Email Newsletter (32)](https://www.johnsteeleconsulting.com/hs-fs/hubfs/JSC%20Email%20Newsletter%20(32).png?width=198&height=254&name=JSC%20Email%20Newsletter%20(32).png)](https://www.wsj.com/articles/ibm-ceo-says-ai-has-replaced-hundreds-of-workers-but-created-new-programming-sales-jobs-54ea6b58?utm_campaign=17675184-Funnel%20Vision&utm_source=hs_email&utm_medium=email&_hsenc=p2ANqtz-9wCDlwqId-685NSyPwYCznNuj66w5kdRagDHMhs-l65Tl4qdyveUBl9IwRl9QX0-5cw3hP)  [![in the news 3\_9-11-25](https://www.johnsteeleconsulting.com/hs-fs/hubfs/in%20the%20news%203_9-11-25.png?width=260&height=55&name=in%20the%20news%203_9-11-25.png)](https://www.wsj.com/articles/ibm-ceo-says-ai-has-replaced-hundreds-of-workers-but-created-new-programming-sales-jobs-54ea6b58?utm_campaign=17675184-Funnel%20Vision&utm_source=hs_email&utm_medium=email&_hsenc=p2ANqtz-9wCDlwqId-685NSyPwYCznNuj66w5kdRagDHMhs-l65Tl4qdyveUBl9IwRl9QX0-5cw3hP) In May, CEO Arvind Krishna told the WSJ that it would be replacing several hundred HR workers with AI agents. 8 years in the making, IBM says its AskHR platform will handle of simple asks (94%) like vacation policy and route tougher queries to human agents. [Learn more...](https://www.wsj.com/articles/ibm-ceo-says-ai-has-replaced-hundreds-of-workers-but-created-new-programming-sales-jobs-54ea6b58?utm_campaign=17675184-Funnel%20Vision&utm_source=hs_email&utm_medium=email&_hsenc=p2ANqtz-9wCDlwqId-685NSyPwYCznNuj66w5kdRagDHMhs-l65Tl4qdyveUBl9IwRl9QX0-5cw3hP) Photo credits: “[IBM Building](https://www.flickr.com/photos/12590212@N07/3462523433)” by rekre89, cropped, licensed under [CC BY 2.0](https://creativecommons.org/licenses/by/2.0/) Share [mailto:?body=https://www.johnsteeleconsulting.com/blog/newsletter/issue-4-motion-ai-employees-integration](mailto:?body=https://www.johnsteeleconsulting.com/blog/newsletter/issue-4-motion-ai-employees-integration)   [![JSC (1200 x 240 px) (3)](https://www.johnsteeleconsulting.com/hs-fs/hubfs/JSC%20(1200%20x%20240%20px)%20(3).png?width=1200&height=240&name=JSC%20(1200%20x%20240%20px)%20(3).png "JSC (1200 x 240 px) (3)")](https://www.johnsteeleconsulting.com) Grow your startup or small business by exploring the most efficient levers for short-term and long-term growth: Positioning, Content & Automation. 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