The Starting Gun

Off With Their Heads: Why Startups Are Rethinking CMS in 2025

Written by John Steele | May 12, 2025 6:16:19 AM

Squarespace has a series of slick, new ads. They’re all over the place. And you’ll never believe who directed them. 

Martin Freakin’ Scorsese.

One of the greatest directors of all time took a break from making three-hour, Oscar-Bait DiCaprio vehicles to helm two ads that debuted at this year’s Super Bowl. 

The concept is simple: If you want to let people know you are legit, you gotta have a website.

The tagline: A website makes it real. 

 

Fair enough. But it's a little strange, isn’t it, that I never saw these commercials on a website? I saw them on TV during the game, in my Instagram feed as ads and then again as an ad break while watching Disney Plus with my kids.

The ads garnered plenty of attention, but they didn’t need a website to do it. And no one can accuse a company with enough cash on hand to buy Super Bowl ads of not being legit. 

There is something fundamentally simplistic about these ads that came to me on that third viewing after the latest Bluey episode ended: the tagline feels old.

It feels like a relic of a bygone era, where all you needed to start a business was to build a website, tell your friends about it and maybe do some link building on other ecommerce sites to get the sales rolling in.

These days, we know that content is so much more than a website. 

Most importantly, there are apps. According to a 2022 survey from small business directory Top Design Firms, 48% of small businesses now have an app, a 16% increase over 2021. 

Then there are the social media channels, where personal branding and direct networking to consumers combine. Many startup founders would never touch their website again if you told them they’d instead have to delete their Linkedin or Instagram accounts. 

There are ads–So. Many. Ads.-that appear on YouTube videos and SmartTVs at the airport and on someone’s tablet and on Linkedin. And if you are targeting them all, they all need to be delivered seamlessly. 

There is YouTube, where content creators collect thousands of subscribers and are directly compensated for their content. 

There are even Smart Watches and CarPlay screens and in-app notifications, all designed to get users to click. But click where?

Maybe it's a website. 

But it could just as easily not be. Here's a short list of actions you, as a consumer, are encouraged to take on a daily basis:

  • Click the link in bio
  • Smash that subscribe button
  • Leave a review
  • Download our app from the app store
  • Visit our Amazon / Etsy / Shopify
  • Visit us in person
  • Subscribe to our newsletter
  • Links to Bandcamp, Yelp or Resy business listings

If you are a small business owner, there is no shortage of tools allowing you to operate without a website. You just need a way to get people interested in what you have to offer, a way to deliver it, and a way to get paid. And in 2025, depending on your business needs, this can all be done on third-party platforms.
So do you need a website in 2025? 

Of course you do! 

I bet you thought I was going to say no. But the answer is more complicated than that. 

Why Do I Need a Website in 2025?

While I believe Squarespace is incorrect to say that "a website makes it real" as there are many types of businesses that can operate just fine without one, not having a space of your own has serious downsides. 

For one thing, you give up the ability to fully own and control your own content. Platforms like Instagram and YouTube open you up to millions of eyeballs. But if you want to diversify, it often comes at a cost. You can generate millions of followers on Instagram. But if you try to sell them a t-shirt, Instagram is gonna get a cut. So will Etsy, Shopify and more. It is in your best interest to point those followers elsewhere. 

Expansion becomes even harder if you want to sell your products or services in multiple existing locations. Once you put your entire product catalog on someone else's website, you may need to use an API to get it onto another. Without a central database that you control, you could be paying to move your own content. 

But it is important to ask why so many small business owners avoid building websites--and what that can tell us about what a better website management strategy could look like. 

The Website Trap

The most obvious answer is money. Many founders started gaining attention using free tools like Linkedin, Instagram and YouTube. They've built a following and they're comfortable. 

But that's not a problem most founders have. After all, for most successful founders, being comfortable is not a feeling they're, well, comfortable with. 

The real issue is time. To build a website that truly represents the brand identity you've cultivated, that presents your business in the best light possible and that functions well across all channels and platforms takes months. And founders like to move quickly. Jumping onto social media to get the word out takes just a few minutes.

Then, there's maintenance. Much like owning a house, if something breaks, it's up to you to fix it. And assuming you don't have a pricey development team on retainer, that can mean hours and days troubleshooting.

And that's just the technical maintenance. If you host an online store or publish videos, you have to keep your website updated with those items as well. Even with a quality CMS, you could spend days just getting a few new products into all the channels where you need to put them.  

Why Startups are Rethinking CMS in 2025

As founders, we often think in terms of tasks--how long will something take? What will the return on investment of that action be? Will I eventually need to hire someone to help me with that?

Traditional CMS platforms like Squarespace would like us to think of a website as a digital store. As such, it becomes a representation of your entire brand. Many founders get frozen in place trying to decide just what a digital store that represents their brand should look like--quite a feat for a company that might have been built either completely offline or on other channels.

But some companies are starting to see websites differently; the way engineers and algorithms see them: as a collection of structured data.

The reason for this, once again, is time. Scaling content was once reserved for larger organizations with massive content libraries. But as more and more platforms began accepting structured data and low-code/no-code solutions became readily available for passing data to millions of apps and tools, founders are finding it easier than ever to make their content fast, flexible and findable, even with limited time and without a ton of employees. 

While the creation of a website can happen very quickly with traditional CMS products, these platforms are very rigid, allowing you to build exactly within the guardrails of single page templates, available fields and a handful of pre-selected tools. In the long-term, founders may find themselves repeating manual work across channels, re-entering the same fields over and over across 30 different platforms, all for a single product or piece of content. 

Instead of running around like a chicken with its head cut off, have you thought of going headless?

The Headless Revolution

When pursuing the website of the future, many startup founders are selecting something called headless architecture. Check it out:

Examples of Headless in Action

  • Loom uses Sanity to deliver structured content to its product UI and website, allowing non-devs to update content without code changes.
  • Nike leverages a headless architecture to deliver rich content across e-commerce, mobile apps, and in-store screens.
  • VICE Media rebuilt its entire digital publishing platform using a headless CMS, enabling faster content updates across global sites.

These setups allow teams to repurpose content, maintain brand consistency, and localize content easily—something startups can greatly benefit from as they grow.

According to WP Engine’s State of Headless 2024, 73% of businesses have adopted a headless approach in some part of their tech stack, up 14% from 2021. Even more telling, 82% of respondents said that headless architecture enables more consistent content delivery across channels. The momentum behind headless CMS isn’t just coming from large enterprises—startups are realizing its long-term potential too.

How can it be that headless architecture has seen that big of a jump? Well, for any business with an app, for example, keeping your content and your app in perfect alignment can be quite a feat. And that’s before you build content for any of the other channels you want to deliver to. Headless can help.

To understand the benefits of embracing a headless setup, you first have to know what it is and how it will change the day-to-day of your content editors, end users, and all stakeholders in between. 


What is a Traditional CMS?

A traditional CMS (like WordPress, Wix, or Squarespace) is a monolithic system that manages both your content and how it’s presented.

  • All-in-one: Editing, templating, and front-end live in one environment.
  • Fast to launch: Great for teams that want to get a site live quickly.
  • Easy for non-devs: Marketing teams can create and publish content without engineering help.

But the downside? Traditional CMSs can be rigid when you want to publish across multiple front ends or scale content operations.

What is a Headless CMS?

A headless CMS (like Sanity, Contentful, or Strapi) separates the content layer (the "body") from the presentation layer (the "head").

  • Content-first: You manage structured content in one place.
  • Omnichannel-ready: Push the same content to your website, app, smart devices, etc.
  • Developer-friendly: Content is delivered via APIs to whatever front-end you build.

This setup is ideal for startups that need flexibility, scalability, and more control over the user experience.

Pros & Cons: Traditional vs. Headless for Startups

Feature

Traditional CMS

Headless CMS

Setup Time

Fast

Longer setup, more dev time

Flexibility

Limited

Highly flexible

Multichannel Delivery

Challenging

Built for it

Content Management

Easy for non-tech teams

Requires structured thinking

Developer Control

Limited

Full control

Scaling Content

Slower

More efficient

For under-resourced teams, the tradeoff comes down to speed vs. scalability. If you're focused on short-term ease, traditional may be fine. But if you're playing a long game and want to build a scalable content system, headless could save time (and sanity) down the road.

How Will This Change Things?

At this point, you may be wondering how this will change things for you or your team. If the developers handle the various front-end templates for your various channels, what is the content team responsible for? Can they still build cool landing pages for search ads and design beautiful emails and newsletters?

As I have worked in both systems for years, I thought I’d take you through a day in the life for content stakeholders in each platform type. Check it out below:

 

🖥️ Day in the Life: Traditional CMS (e.g., WordPress, Drupal)

8:30 AM – Log in and check dashboard

  • Log into WordPress. Familiar dashboard, everything in one place.
  • A few plugin updates available—gotta run it past the developer.
  • Optional: Install a new block plugin for content variety. Again, get dev approval.

9:00 AM – Edit a blog post

  • Open the visual editor—easy to see how things will look.
  • Paste in content, add a few images from the media library.
  • Formatting is mostly intuitive, though alignment sometimes requires tweaks.

11:00 AM – Build a new landing page

  • • Use a page builder (e.g., Elementor or Gutenberg) to add rows, columns, and buttons.
  • Styling tools are built-in, but some settings may conflict with the theme.
    • • If layout issues arise, it might require a quick CSS fix or plugin adjustment.

2:00 PM – Collaborate with marketing

  • Share a preview link with team members. They leave comments in a shared doc or through a plugin.
  • Copy/paste content from their notes into the builder.
  • Occasionally repeat image uploads if reuse isn’t well-organized.

4:00 PM – SEO & housekeeping

  • Use a plugin (like Yoast or Rank Math) to adjust meta descriptions, image alt text, and titles.
  • Everything’s managed through one dashboard.
  • Page speed is decent but depends on number of plugins and hosting setup.

5:00 PM – Wrap up

  • Content is live, previewed, and working on mobile.
  • Site management and content editing happen in the same place.
  • Ideal for teams who want to handle content and site design without too much technical involvement.

🚀 Day in the Life: Headless CMS (e.g., Contentful, Sanity, Strapi)

8:30 AM – Log into the CMS

  • Enter a clean, content-only interface. No theme or plugin alerts.
  • No server or hosting worries—those are managed separately by devs.

9:00 AM – Edit a blog post

  • Find the entry using structured fields: title, body, excerpt, tags.
  • Add content into clearly labeled sections—no layout to worry about.
  • Publishing triggers a site rebuild (via Netlify, Vercel, etc.)—usually fast, but slightly delayed.

11:00 AM – Create a new landing page

  • Choose from pre-built components like “Hero”, “Quote”, “Gallery”.
  • These were designed by devs, so you just add content—no layout control needed.
  • Limited flexibility if you want something visually unique without a new component.

2:00 PM – Work with marketing

  • Content can be reused across website, apps, emails (via API).
  • Assets are centralized in a media library with alt text and versions.
  • Collaboration is clean but sometimes lacks built-in comment/review tools unless integrated.

4:00 PM – SEO & final checks

  • SEO fields are built into the content model (meta title, OG image, etc.).
  • Accessibility and schema guidelines can be enforced through required fields.
  • You’re not in control of design or layout tweaks—need dev support for changes.

5:00 PM – Wrap up

  • Content is structured, reusable, and ready for multichannel distribution.
  • Ideal for sites where performance, scale, or omnichannel publishing is key.
  • Better for teams that separate content and development workflows.

 

So, Which One Is Right for You?

Choose Traditional CMS if:

  • You need to launch quickly with minimal developer input.
  • Your marketing team needs a simple way to publish and edit.
  • You’re focused on one or two content channels.

Choose Headless CMS if:

  • You plan to scale content across multiple platforms.
  • You want greater control over design and performance.
  • You have (or plan to hire) dev resources to support it.

Final Word

There’s no one-size-fits-all answer. But in 2025, startups can’t afford to be locked into tools that limit flexibility. Whether you choose headless or a highly-modified traditional CMS, here are the keys:

🔑 Instead of increasing headcount or hiring freelancers to handle busywork, leverage automation, integration and structured content to push content updates. You'll improve accuracy, build trust and keep costs down, all while getting to market faster than ever.  

🔑 When in doubt, reduce your tasks-per-content-update. 

🔑 Whatever you build, design your content system to grow with you.

And most importantly, don't lose your head!